Residence Space Bookings

Please complete the space booking request with as much detail as possible so that we can fulfill your request in a timely manner. A copy of your request will be e-mailed to you at the address provided. If you have questions while completing this form, please contact Event Services during the week at 613.533.2223.

Please refer to the current Fall 2021 Event Planning Guidelines

You may use this form to book/reserve the following:

Rooms/spaces in residence buildings (when used for non-academic/course purposes)

* An asterisk indicates the field is mandatory.

Contact Information

Select your type of organization *

Name of organization *

First Name *

Last Name *

Phone Number

Email Address *

If at Queen's, you must provide your complete .queensu.ca e-mail address. A copy of your request will be e-mailed to this address along with booking confirmation.

Event and Location Information

Event Name *

Expected number of people *

(Capacity and physical distancing requirements must adhere to the guidelines outlined in the Fall 2021 Event Planning Guidelines)

Event Description - Purpose of Event *

Please describe your event in as much detail as possible to assist us in fulfilling your request. Requirements outside of the standard set-up may incur addditional charges. If your request is repeating (e.g., more than one day, daily/weekly/monthly) please list the additional dates/times.

Date of the event *

Alternate date of event

If your requested date is not available, please submit an alternate date.

Setup start time

Event/Booking start time *

End time

Building and room requested *

Alternate building and room requested

Booth/Front Desk location (if appropriate)

Includes 1 table and 2 chairs. Please note there is a maximum number of tables permitted per area and these are booked on a first come basis.

Recurring Event

If this is a recurring event please list the relevant dates, times, and spaces required.

Audio/Video Information

Thinking about your event, please answer the following questions. Not all extras are available at all locations. Select NA for not applicable.

Data Projector / Screen

My Event Requires a data projector and screen

Please note this option is only available in the following rooms: Ban Righ - Fireside Room, Ban Righ - Levana Room, Leggett Hall - 1011, Victoria Hall - A011, Victoria Hall - A010

Event Review and Approvals

Thinking about your event, please answer the following questions. (Select N/A for not applicable)

Are you serving food? *

Will you be playing music? *

Please note: We are required to comply with music tariffs.

PLEASE READ

For more information, please follow the link: SOCAN and Re:Sound licensing tariffs

Is this a not for profit event?

Will you be providing attendees with free items? *

Captcha *

reCAPTCHA is required.

Please note that residences are the homes of students living on campus and therefore several rules and restrictions may apply. Fees will be applied to bookings for non-housing groups and events.