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Fall 2021 Event Planning Guidelines

Meetings and Events

Resumption of limited pre-booked on campus events will be evaluated on a case-by-case basis in alignment with provincial Covid-19 guidelines and input from KFL&A Public Health. Please contact event.services@queensu.ca about your event.

Queen’s University’s beautiful and historic campus is the perfect setting for your meeting, banquet, or reception. Whether your event is a large formal gathering or a small casual meeting, we can help you find perfect venue.

You can count on the Queen’s Event Services team to help you ensure that your event is a success!

Our services include:

  • Venue consultation, booking, and access
  • Catering services and dietary accommodations
  • Bar services
  • Furniture and décor rentals
  • Venue set-ups and custom diagrams
  • On-site assistance
  • Campus services coordination (security, cleaning services, grounds, etc.)
Choose from a variety of

  • large lecture theaters
  • state-of-the-art classrooms
  • grand banquet halls
  • character-filled reception rooms

Our professional event coordinators can help you select the right venues for your event, and look after all the details, so that you don’t have to.

Start Planning!

Queen’s is required to comply with SOCAN and Re:Sound licensing tariffs.

Filming on campus? Please review our film policy.

*Internally run University-sanctioned events are exempt from insurance requirements. All other clients are required to adhere to the below:

Queen’s Event Services requires the Client obtain and maintain comprehensive general liability insurance during the Event described in the term of this agreement with a limit of not less than Five Million Dollars ($5,000,000) inclusive per occurrence for bodily injury and property damage. Insurance is to be in force for the full duration of the Event (not including setup and tear-down) if the time period spans more than one calendar day. Such insurance shall be in the name(s) of the Client. The Client shall provide a Certificate of Insurance to Event Services for approval no later than 30 calendar days prior to the Event date. The Certificate of Insurance must name “Queen’s University at Kingston, 75 Bader Lane, Kingston, Ontario, K7L 3N8” as additional insured with respect to liability arising out of the use or occupation by the Client and its related persons. Failure to comply could lead to the cancellation of the Event.