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Event Tips #8 – Starting up your Committee

Selecting the appropriate individuals for a committee can be the key to a long term success in the planning of the event. Each individual should have an invested interest in the outcome of the event and similar goals. Limit the size of the committee so that it is manageable; arrange regular meetings that work with everyone’s schedule for maximum attendance. Recognize that this is an extra commitment for your members so identify the time commitment and the assigned tasks you expect of them and this will ensure that common goals will be...

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Event Tips #7 – Determining the Date

The date may be the most important detail of your event or conference and could impact your overall attendance. When deciding on dates keep in mind historical events, faith dates, statutory and Government holidays. Keep your intended audience in mind and avoid holding your conference on the same dates as other industry related conferences. Consult your colleges and refer to past dates to ensure you pick the right...

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Event Tip #6 – Get ahead of the crowd

Book your dates early and get your plans solidified sooner. Advanced notice and organization go a long way in making sure your event runs smooth and your guests are impressed. Plus, thinking about the details sooner is more likely to iron out any potential last minute challenges which saves you and your team valuable time and...

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Event Tip #5 – Think Accessible

Understanding, communicating and accommodating special needs or accessibility requirements. Include key questions into your registration forms, so that accurate information can be provided for clear access and include accessibility symbols for the duration of the event. Provide additional space on your registration form or on the event notice for people to identify their accommodation or special needs. Provide alternatives for those with dietary restrictions or allergies. It is important to ensure that all invited guests/delegates are able to attend and feel accommodated. For further information on what items to consider for an accessible event, see the following link for tips and a useful check list...

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Event Tip #4 – Remember to take a break

When planning a multi-day conference it’s great to offer a variety of activities but remember your delegates – ensure they have time to take a break and relax. An evening off or a fun afternoon social activity can go a long way to improving the mood of your guests and refresh them for the rest of their...

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Event Tip #3 – Know Your Event Goals

Do you understand your event goals? Whether you are looking to raise funds or awareness of an issue, provide an academic setting to discuss new innovative ideas or simply providing an opportunity that will allow your guests to mix and mingle for networking opportunities – knowing the event goals will help you to identify the service needs to have a successful and memorable...

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